Talent Vision, a Staffing and Consulting Firm, is seeking an attentive and detail-oriented Operations Associate to join a dynamic team in a fast-paced environment. This crucial role focuses on optimizing day-to-day operations, ensuring efficiency, and contributing to the overall success of the organization.

Key Responsibilities of an Operations Manager

• Supervise, train and mentor the Operations Team including:
  • School Nurse, 3 Operations Associates, Food Service Associate, Transportation Coordinator, Enrollment Associate, Internal and external data, technology and facilities staff, vendors and partners.

• Act as back-up to Finance Manager including data analysis, reporting and accounting functional support.
• Gather and create data reports as needed for school administrators and federal/state/city agencies.
• Oversee the tracking/recording and reporting of all student enrollment and attendance to ensure full enrollment and accurate reporting in multiple systems.
• Create public communication documents with direction and oversight from Director of Operations.
• Oversee student records to be compliant with city and state guidelines including Health Records.
• Ensure facility issues are addressed with maintenance team and meet the needs of the school’s groups both internal and external customers while meeting all Compliance Guidelines.
• Ensure technology issues are addressed with technology consultants.
• Support the General Main Office and Front Desk coverage needs with the team.
• Tackle special projects as requested by leadership, including ad-hoc reports, and provide data analysis.
• Work hours will include some late evenings for events and time-sensitive projects. Must able to work Saturdays when needed for Special Events.
• Share main office coverage for Saturday chess and fencing programs.
• Excellent computer and technology skills, including Microsoft Excel, Word and knowledge of ATS, .
• Excellent problem-solving, process improvement/ implementation, & communication skills.
• Excellent task ownership, initiative and attention to detail.
• Bilingual in Spanish a MUST, Bilingual and/or French a plus.
  
  
  Experience and Skills Required:
• Possess a start-up, mindset, agile and proactive, self-starter, hands on team contributor with a roll up your sleeves, all hands on deck approach to execution and task completion.
• A data driven, results oriented servant leader, skilled at scaling and development processes to improve Operational team performance and overall operational efficiency to meet the high level organizational goals.
• Support and commitment to the school’s mission: belief that all students can learn at a high level, regardless of race, culture, or socioeconomic status.
• Ability to work both passionately and humbly in a cohesive team, including families, instructional staff, support staff, and outside groups.
• Ability to drive and implement a positive culture of individual results /ownership in a fast-changing and demanding environment
• Ability to use feedback from administrators, peers, students, and parents to effectively implement process improvement, reporting and data analysis and overall execution of operational tasks to meet high level goals.
• A team player willing to do whatever it takes to keep our school running smoothly.
• Experience in a non-profit or school environment preferred.